Executive Assistant

Provide administrative support to the CEO and coordinate management and Board documentation.

Work pattern

40 hours per week; five eight-hour days, Sunday–Thursday, 08:00–16:00.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings and travel arrangements.

• Prepare Arabic and English correspondence, presentations and executive documents.

• Coordinate Board and committee meetings, including agendas, papers, invitations and meeting logistics.

• Record minutes and decisions, maintain action trackers and follow up deadlines with responsible staff.

• Receive visitors and coordinate communication with internal teams, partners and external stakeholders.

• Organise management meetings and events, and assemble reports requested by the executive office.

• Maintain confidential correspondence, signed documents and executive records in an organised filing system.

• Track documents requiring executive review or signature and route them to the correct approvers.

• Handle routine executive-office administration and coordinate required office services.

• Protect confidential information and ensure documents are shared only with authorised recipients.

Requirements

• Secondary-school qualification or relevant diploma; strong writing and office administration skills.

• At least 3 years in executive support, office administration or similar work.

• Strong written Arabic and English; Microsoft Office skills and confidential record handling.

Nice to have

• Experience supporting executives or Boards.

• Experience preparing executive correspondence and meeting minutes.