Project Assistant job description

About the job

We are looking for a project assistant to support the project team with day-to-day administration and logistics, from organizing activities and documents to tracking purchases and records, so the team can focus on delivery.

Duties and responsibilities

• Arrange logistics for activities and trainings, such as venues, transport and catering
• Raise purchase requests and follow them up with procurement until delivery
• File project documents, attendance sheets and receipts in good order
• Update tracking sheets and beneficiary lists and enter data
• Draft letters and meeting minutes and translate simple documents between Arabic and English
• Work with the finance team to settle advances and activity payments
• Help with reports by collecting photos, figures and stories from the field

Working conditions

• Occasional field visits to support activities

Requirements

• Diploma or bachelor's degree in administration or a related field
• 3 to 6 years of experience in administrative work or project support

The years of experience follow the level you choose when posting.

Skills

• Administrative support
• Microsoft Office
• Document management
• Logistics arrangements
• Data entry
• Arabic–English translation
• Organization

Preferred

• Previous experience with an NGO or international organization
• Knowledge of donor procurement procedures
• Good English