Administrative Assistant job description

About the job

We are looking for an administrative assistant to support a manager or department, following up correspondence, paperwork and deadlines and preparing the documents and data the work needs.

Duties and responsibilities

• Draft administrative correspondence and memos and reply to letters
• Follow up paperwork and tasks with other departments and bodies and remind people of deadlines
• Organize meetings, travel arrangements and hotel bookings for the department
• Help prepare the budget and track expenses and purchase orders
• Prepare presentations, spreadsheets and regular reports
• Keep paper and electronic files and records organized and up to date
• Order office supplies and follow up delivery
• Coordinate the work of clerks and support staff in the department

Requirements

• A diploma or bachelor's degree in business administration, secretarial studies or a related field
• 3 to 6 years of experience in administrative or secretarial work

The years of experience follow the level you choose when posting.

Skills

• Office
• Organization
• Correspondence
• Follow-up
• Communication
• Reporting
• Travel arrangements

Preferred

• Good written English
• Experience with an ERP or electronic correspondence system