Executive Assistant job description

About the job

We are looking for an executive assistant to support the general manager or a senior executive, managing their diary, correspondence, meetings and travel and following up their decisions with discretion and professionalism.

Duties and responsibilities

• Manage the executive's diary and appointments and set priorities with them
• Screen the executive's mail, calls and requests and deal directly with what can be answered
• Organize meetings, including board meetings, and prepare agendas, papers and minutes
• Arrange travel, visas, accommodation and visit programmes in Libya and abroad
• Draft correspondence, presentations and reports in Arabic and English
• Follow up decisions and tasks assigned to departments and report on them
• Receive senior visitors and coordinate with official bodies and partners
• Keep the executive's files and confidential documents in order

Working conditions

• Occasional work outside normal hours to match the executive's schedule and travel

Requirements

• Bachelor's degree in business administration, English or a related field
• 3 to 6 years of experience in supporting senior management or executive secretarial work

The years of experience follow the level you choose when posting.

Skills

• Diary management
• English
• Office
• Confidentiality
• Organization
• Minute taking
• Travel arrangements
• Business writing

Preferred

• A third language such as Italian or French
• Experience in an oil company or international organization