Secretary job description

About the job

We are looking for a secretary to keep the office running day to day, handling correspondence, appointments, calls and files accurately and confidentially.

Duties and responsibilities

• Type and format letters, memos and reports to the organization's templates
• Organize appointments and meetings and prepare the rooms and papers
• Answer the phone, receive visitors and direct them to the right person
• Log incoming and outgoing mail, distribute it and follow up replies
• Take minutes of meetings and circulate them to attendees
• Keep paper and electronic files organized and easy to find
• Record and follow up staff leave and simple administrative requests
• Reply to routine correspondence directly within set guidelines

Requirements

• An intermediate or higher diploma in secretarial studies or office management
• 3 to 6 years of experience in secretarial and office work

The years of experience follow the level you choose when posting.

Skills

• Office
• Fast typing
• Scheduling
• Correspondence
• Filing
• Minute taking
• Confidentiality
• English

Preferred

• Touch typing in Arabic and English
• A computer certificate such as ICDL