Mail Clerk job description

About the job

We are looking for a mail clerk to log every letter and parcel the organization receives and sends, distribute incoming mail to departments, dispatch outgoing mail and keep proof of delivery.

Duties and responsibilities

• Receive and sort incoming mail and log it with a number and date in the incoming register
• Distribute correspondence to departments and staff against a signature
• Log, number and stamp outgoing mail and send it by post, messenger or courier
• Keep dispatch receipts and proof of delivery and produce them when asked
• Track correspondence needing a reply and remind departments of deadlines
• Scan correspondence and record it in the electronic correspondence system
• Keep the incoming and outgoing registers and copies of correspondence in order

Requirements

• Secondary school certificate or an intermediate diploma
• 3 to 6 years of experience in mail registry or secretarial work

The years of experience follow the level you choose when posting.

Skills

• Mail registry
• Mail sorting
• Scanning
• Filing
• Accuracy
• Confidentiality
• Computer skills

Preferred

• Experience with an electronic correspondence system
• Knowledge of correspondence procedures in public bodies